Attendance Reports
Zion provides comprehensive attendance reporting for compliance, analysis, and parent communication. This guide covers report types, generation, and interpretation.Report Types
Daily Report
Scope: Single day attendance summary Contents:- Date and learning centre
- Total students, marked count
- Present/Absent/Late counts
- Attendance rate percentage
- Student-by-student breakdown
- Notes attached to records
- Daily record-keeping
- Parent inquiries about specific days
- Quick compliance checks
Weekly Report
Scope: 7-day period (Monday-Friday typically) Contents:- Week range and centre(s)
- Daily attendance rates
- Weekly average attendance rate
- Day-of-week analysis
- Chronic absence students (that week)
- Late arrival patterns
- Trend compared to previous week
- Weekly supervisor meetings
- Trend identification
- Staff performance review
Monthly Report
Scope: Full calendar month Contents:- Month overview statistics
- Weekly breakdown within month
- Centre comparison (admin view)
- Students with >3 absences
- Late arrival frequency
- Month-over-month trend
- Attendance rate by grade level
- Monthly board reports
- Regulatory compliance
- Parent communication
Term Report
Scope: Full academic term Contents:- Term overview statistics
- Monthly trends within term
- Centre performance ranking
- Chronic absence list (all qualifying students)
- Grade-level analysis
- Subject correlation (with Goal Check data)
- Year-over-year comparison (if data available)
- Term-end reviews
- Academic performance correlation
- Annual reporting
Custom Report
Scope: User-specified date range Contents:- Same comprehensive data as term report
- Flexible date range (any start/end)
- All centre or specific centre
- Optional Goal Check integration
- Specific investigations
- Event impact analysis
- Custom compliance periods
Generating Reports
Access Reports
- Navigate to Attendance in the sidebar
- Click Reports submenu
- Choose report type from the selector
Report Configuration
Set Date Range
- Daily: Select specific date
- Weekly: Select week start date
- Monthly: Select month
- Term: Select academic term
- Custom: Set start and end dates
Choose Centre(s)
- Administrators: Select specific centre or “All Centres”
- Supervisors: Limited to assigned centres
Generation Time
| Report Type | Typical Time |
|---|---|
| Daily | <2 seconds |
| Weekly | <5 seconds |
| Monthly | 5-10 seconds |
| Term | 10-30 seconds |
| Custom (large) | Up to 60 seconds |
Report Contents
Overview Section
Every report includes:- Report Period: Date range covered
- Centre(s) Included: Which learning centres
- Total Students: Active students in scope
- Days Analyzed: School days in period
Attendance Statistics
Core Metrics:| Metric | Calculation |
|---|---|
| Attendance Rate | (Present + Late) / Total Students × 100 |
| Present Count | Students marked as Present |
| Absent Count | Students marked as Absent |
| Late Count | Students marked as Late |
| Unmarked | Students not marked (indicates data gaps) |
Centre Breakdown
For school-wide reports (admin view):- Each centre listed with individual metrics
- Attendance rate per centre
- Ranking by attendance rate
- Visual indicators (green/yellow/red)
Chronic Absence Section
Students meeting chronic criteria:- Student name and grade
- Absence count in period
- Absence rate percentage
- Last known alert status
- Centre assignment
Late Arrival Analysis
Patterns in late arrivals:- Total late arrivals in period
- Average arrival time for late students
- Frequency by day of week
- Repeat late students
Day-of-Week Analysis
Performance by weekday:| Day | Absence Rate | Notes |
|---|---|---|
| Monday | 8.5% | Slightly elevated |
| Tuesday | 4.2% | Baseline |
| Wednesday | 4.0% | Baseline |
| Thursday | 4.3% | Baseline |
| Friday | 7.8% | End-of-week dip |
Goal Check Integration
When enabled, reports include Goal Check correlation:What’s Included
- Attendance vs Goal Completion: Do students who attend more complete more goals?
- Subject Performance by Attendance: Which subjects suffer most with absences
- At-Risk Correlation: Students with both attendance AND goal issues
Interpretation
Positive Correlation Expected:- Higher attendance should correlate with higher goal completion
- If correlation is weak, investigate other factors
- Students with poor attendance AND poor goals need immediate intervention
- Students with good attendance but poor goals may have learning challenges
- Students with poor attendance but good goals may be academically strong but have home issues
Export Options
CSV Export
Click Export CSV to download spreadsheet format: File Contents:- Header row with column names
- One row per student record
- Columns: Name, Number, Grade, Centre, Status, Arrival Time, Notes
- Summary section at bottom with totals
attendance-{date}-{centre-name}.csv
Use Cases:
- Import into Excel/Sheets for further analysis
- Archive for compliance
- Share with external parties
PDF Export
Click Export PDF to download printable format: PDF Contents:- Professional header with school name
- Report type and date range
- Summary statistics with charts
- Student detail table
- Footer with generation timestamp
- Parent meetings
- Board presentations
- Physical filing
- Official documentation
Report History
Viewing Past Reports
- Navigate to Attendance → Reports
- Click Report History tab
- See list of previously generated reports
- Click any report to view or re-download
History Includes:
- Report type and date range
- Centre(s) included
- Generation timestamp
- Generated by (user name)
- Quick download links (CSV/PDF)
Retention
Reports are stored for the current academic year. Older reports may be archived.Best Practices
Regular Reporting Schedule
| Frequency | Report Type | Audience |
|---|---|---|
| Daily | Daily Report | Supervisor internal use |
| Weekly | Weekly Report | Staff meetings, trend review |
| Monthly | Monthly Report | Principal, board |
| Quarterly | Term Report | Regulatory compliance, parents |
Before Generating
- Ensure all attendance is marked for the period
- Check for data gaps (unmarked students)
- Verify centre assignments are current
After Generating
- Review for anomalies or data issues
- Share with appropriate stakeholders
- Archive for compliance records
- Set calendar reminder for next report
Troubleshooting
Report Shows Gaps
Symptom: Some students show “Unmarked” status Cause: Attendance was not entered for those students/dates Solution:- Cannot fix past unmarked attendance (after midnight cutoff)
- Note in report distribution that data is incomplete
- Improve daily marking compliance going forward
Low Attendance Rate Unexpected
Symptom: Rate seems lower than reality Check:- Were all students marked?
- Were late students marked as “Late” not “Absent”?
- Were there school holidays in the period?
Export Not Downloading
Possible Causes:- Pop-up blocker preventing download
- Large report still generating
- Network timeout
- Disable pop-up blocker for Zion
- Wait for generation to complete
- Try a smaller date range
- Refresh and retry
Related Guides
Attendance Overview
Complete overview of the attendance system
Marking Attendance
Daily attendance marking workflow
Chronic Absence Alerts
Managing attendance alert notifications
Attendance Trends
Analyzing attendance patterns over time